Approve or reject team claims (manager)

As an approver you review your team's claims and either approve (in full or in part) or reject them with a reason.

Review the queue

Open Expense → Approvals. Each pending claim (status Submitted) shows the employee, category, amount and receipt. The Overview tab summarises what's awaiting you, team spend this month, and how much you've approved.

Act on a claim

• Approve in full — accept the claimed amount.
• Approve in part — edit the Approved amount to pay less than claimed (e.g. trim an over-limit meal). The employee sees what was and wasn't paid.
• Reject — a reason is required; it's shown to the employee.
• History — see where the claim is in the approval chain (e.g. Manager · L1/2).

Do several at once

Tick the checkboxes and use Bulk Approve or Bulk Reject. A bulk rejection applies the same reason to every selected claim.

Depending on your company's rules, a flagged claim (missing receipt, over a limit, or old) may route to Finance for a second approval after you approve it — see Why a claim is flagged or rejected.

When to contact support

If a claim you approved stays in your queue, or the approval chain shows the wrong next approver, raise a ticket — your admin may need to adjust the approval workflow.