Post announcements & manage policies with eSign
The Announcements tab broadcasts short messages to your employees, while the Policies tab lets you publish company policies as PDFs and collect e-signatures. Managers and employees can view policies (download only; no e-sign management).
Post an announcement
- On the Announcements tab, choose Post an Announcement to expand the form.
- Type your message in the textarea. It has a maxlength of 100 characters, shown as 0/100 Characters.
- Choose POST.
If you try to post an empty message, you will see Type a message. When the message posts, you will see the toast Announcement posted.
Manage the feed
The LIVE ANNOUNCEMENTS feed lists each announcement with an avatar, the text and a line reading by · time · 👁 Seen by N, plus ✎ and 🗑 actions.
- Choose ✎ to open the edit modal ("Update the announcement message visible to employees.") and choose Update. You will see the toast Announcement updated.
- Choose 🗑 to delete it. You will see the toast Announcement deleted.
When there are no announcements, you will see the empty state No announcements yet.
Manage company policies
The Policies tab has two inner tabs: Company Policies and eSign.
The Company Policies list has an ⊕ Add button, and each row offers 📄 View, ☁ Upload, ✎ Edit and 🗑 Delete.
Add a policy
Choose ⊕ Add to open the Add-Policy modal ("Upload a company policy PDF for employees to review and accept."). Complete Title and Description, then choose SELECT FILE. Note the two warnings shown on the modal:
*Password protected .pdf should not be uploaded.
*Please leave atleast 5cm space from the bottom for eSign.
Collect e-signatures
The eSign inner tab tracks acceptance. An acceptance donut shows "X of Y signatures collected", "✔ N fully signed", "⏳ N pending employees" and an Accepted % meter.
The table columns are ID, Employee Name, Department, Manager and Accepted/Pending (for example, "1/2"), paginated at 6 per page. Rows expand to per-policy detail showing Policy Name, Policy Added Date, Policy Accepted Date, Status (Pending) and Action (Notify).
The toolbar offers Bulk Notify, 🔐 eSign OTP, Filter, Export, Columns and Save-view.
Verify with the eSign OTP flow
Choose 🔐 eSign OTP to open the modal ("Verify with OTP to electronically sign company policies.") and follow the consent-and-OTP flow:
- Tick the consent checkbox, which reads verbatim:
I acknowledge and consent to electronically sign the company policies using OTP verification sent to my registered mobile/email.
- Choose Send OTP (or Resend OTP if you need a new code).
- Enter the code in the Enter OTP field.
- Choose Submit OTP.
Guards protect the flow: if you have not ticked consent, you will see Please accept the consent first; if the OTP field is empty, you will see Enter the OTP. On success you will see eSign verified.
When to contact support
If an OTP does not arrive after Send OTP or Resend OTP, or an accepted policy still shows as pending in the eSign table, raise a ticket.