Does asset management connect to employee onboarding?

Yes. Asset requests are part of the joining checklist, so hardware is requested before the start date instead of on it. That is one of the main reasons to run assets inside your HR system rather than in a standalone IT tracker.

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HRMS · Asset Management

Know where every laptop is, and who has it

Company hardware tracked from purchase to recovery — with a custody trail you can actually audit.

Laptops, monitors, phones, SIM cards, access cards, headsets, furniture and software licences: registered, assigned to a named employee, tracked through repair and warranty, and recovered at exit. Because assets sit inside your HRMS, day-one issue and last-day recovery are part of onboarding and exit — not a spreadsheet somebody forgot.

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Full custody trail Warranty & repair tracking Recovery built into exit

Asset Management · Hub

Kai · Asset Assistant

The things you’d only notice by looking

Kai reads the fleet every day and tells you what needs a decision — instead of waiting for you to open a report.

✦

Requests waiting on you

Open asset requests surfaced with a one-tap review, so a new joiner isn’t on day three without a laptop.

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Warranties about to lapse

Anything expiring in the next 90 days, flagged while the claim is still free — not after you’ve paid for the repair.

✦

Idle money

Unassigned units counted and valued. “14 units unassigned, ₹8.1L idle” is a procurement decision you can act on.

What’s in it

An asset register that stays true

One record per asset, one owner at a time, and a history of every hand-over in between.

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Asset register

Every unit with its category, identifier, book value, condition and current holder. Search it, filter it, export it — no parallel spreadsheet.

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Assign & hand over

Issue an asset to a named employee, transfer it when someone changes role, and every movement is stamped with who, what and when.

☰

Employee requests

Employees raise a request from the app; you approve and issue in one action. The request, approval and issue live on one thread.

⚙

Repair & condition

Mark a unit under maintenance and it drops out of the available pool automatically — so nobody promises a laptop that’s at the service centre.

✓

Warranty tracking

Purchase and warranty dates held against the asset, with expiry surfaced before the window closes.

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Bulk import & export

Start from the CSV you already keep — import the whole fleet in one upload, and export it back out whenever finance asks.

Fleet at a glance

Five numbers that answer most questions

The hub opens on the state of the fleet, not an empty search box.

Total assets & book value

How much hardware you own and what it’s carried at — the number finance asks for at close.

Assigned

Units in employees’ hands, as a count and as a share of the fleet.

Available

Ready to issue today. This is the number that tells you whether to buy before the next intake.

In repair

Under maintenance, and therefore not promised to anyone.

Open requests

Awaiting action, so nothing sits unanswered while someone waits to start work.

Not just laptops

Anything you hand an employee and expect back — grouped so you can see the mix at a glance.

Hardware

Laptops & desktops
Monitors
Phones
Headsets & peripherals

Access & connectivity

SIM cards
Access & ID cards
The ones that matter most at exit

Other

Furniture
Software licences
Your own categories

Why it belongs in HR

Issued on day one. Recovered on the last.

A standalone asset tracker never knows who joined or who resigned. This one does.

Requested at onboarding

The asset request is part of the joining checklist, raised before the start date rather than on it.

Issued & acknowledged

Assignment is recorded against the employee record, so the hand-over is documented rather than remembered.

Tracked through the tenure

Transfers, repairs and replacements all land on the same custody trail — including who had it before.

Recovered at exit

Outstanding assets appear on the clearance checklist, so full-and-final isn’t settled with a laptop still out.

The difference

From “ask around” to a system of record

On a spreadsheet

Last updated by someone who has left
No history — only the current guess
Warranties lapse unnoticed
Exits close with hardware unreturned
Buying more because nobody can find the spares

On Kredily

One register, updated as work happens
Full custody trail per unit
Warranty expiry flagged at 90 days
Recovery gated into exit clearance
Idle stock valued, so you buy what you need

FAQ

Asset management questions, answered

What kinds of assets can I track?

Anything you issue to an employee and expect back. Out of the box that includes laptops, desktops, monitors, phones, SIM cards, access cards, headsets, furniture and software licences — and you can add your own categories for whatever else your business hands out.

Can employees request assets themselves?

Yes. Employees raise a request, and you approve and issue it in one action from the Requests tab. The request, its approval and the issue all sit on the same record, so there is no separate email trail to reconcile.

Does it keep a history of who had an asset before?

Yes. Every assignment, transfer and return is recorded against the asset with who, what and when — a full custody trail rather than just the current holder. That is what makes the register useful in an audit or an insurance claim.

How do I move our existing asset list in?

Bulk import from CSV. You can start from the spreadsheet you already maintain and upload the whole fleet at once, then export back to CSV whenever finance or your auditor asks for it.

Will it tell me when a warranty is about to expire?

Yes. Purchase and warranty dates are held against each asset, and Kai flags anything expiring in the next 90 days — while a claim is still free, rather than after you have paid for the repair.

Can I see how much unassigned hardware is sitting idle?

Yes. The hub shows unassigned units as both a count and a rupee value, alongside total book value, assigned share, availability and units in repair. That turns “do we need to buy more laptops?” into a question with an answer.

How does asset recovery work when someone resigns?

Because assets live inside the HRMS, anything still assigned to a leaver appears on the exit clearance checklist. Recovery is part of the offboarding flow, so full-and-final settlement is not closed with company hardware still outstanding.

What happens to an asset that goes for repair?

Mark it under maintenance and it leaves the available pool automatically, so it cannot be promised to a new joiner while it is at the service centre. It returns to available when you mark it back.

Does asset management connect to onboarding?

Yes. Asset requests are part of the joining checklist, so hardware is requested before the start date instead of on it — one of the main reasons to run assets inside your HR system rather than in a standalone IT tracker.

Which plan includes asset management?

Asset management is part of Kredily’s paid plans. The Free Forever plan covers HRMS, statutory calculation, web attendance, leave and the employee app for unlimited employees; Payroll OS (₹1,249/month up to 25 employees) and Professional (₹1,749/month up to 25) add the wider module set. See pricing for the full comparison, or book a demo and we’ll confirm what your team needs.

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