Every HR document, in one secure vault
Generate, store and deliver employee documents — from offer letter to relieving letter, without a mail merge.
Kredily’s HR document management generates letters from templates that auto-fill from the employee record, keeps every document — offer letters, ID proofs, policies, certificates — in one permissioned vault, delivers released letters straight to the employee app, and logs who did what, when. Free to start for unlimited employees.
Describe the letter. AI writes it on your template.
Grounded in your templates and the employee’s real record — and nothing generates until every field is filled.
Chat a letter into existence
“Draft an increment letter for Rahul Verma with the revised CTC.” The AI drafts on your company templates, pulls the salary table in, and a good draft saves back as a reusable template.
Employees ask the Copilot
“Where’s my experience letter?” “Request an address-proof letter for my bank.” Role-gated: employees see their own documents, managers their team’s, HR everything.
Guardrails on every generate
An unfilled-field checklist blocks generation until every merge field resolves — no letter goes out with a blank where the CTC should be. Every generate and release is logged.
Templates that fill themselves from the employee record
Name, dates, designation, manager, salary — about 25 system fields merge automatically; you only type what’s genuinely new.
Templates & merge fields
- Rich template editor with a searchable merge-field picker showing real sample values
- Unknown-tag linting catches a broken field before it prints
- Multiple templates per letter type, with a default; duplicate with Save-as-New
Live preview & bulk
- Side-by-side A4 preview on your letterhead, re-rendering as you edit — no blind generation
- Generate for many employees at once — increment season in one pass, with per-employee preview tabs and per-row progress
- PDFs are password-protected per employee
Branding & signatures
- Company letterheads with header and footer art, managed as reusable assets
- Authorized signatories — upload, crop and place a real signature per letter type
- Letter setup maps each type to its template and signatory, with a clear “signature assigned” status
A lifecycle, not a print queue
The letters that matter
Offer, appointment/joining, increment, experience, relieving, salary certificate and address proof — from templates, plus custom letter types you define.
Employee requests
Employees request a letter with a reason from the allowed types; managers can request for their team. HR sees pending and released queues with aging badges.
Release, on your schedule
Release immediately or set a release date; employees are notified by email when their letter is ready.
Delivered to the app
Released letters land in the employee’s “My Letters” wallet with a Requested → Generated → Released tracker — preview and download anytime, no emailing HR.
Audit trail
Every letter carries a timeline — requested, generated, released, by whom and when — so audits and disputes have a record, not a memory.
Form 16, alongside
Employee tax certificates are generated in Kredily Payroll from your TRACES Part A/B and delivered to the same employee app.
Storage that knows what it’s holding
Per-employee vault
Offer letters, ID proofs, contracts and certificates organised by type against each employee record — not a shared drive of folders named “final_v2”.
Policy acceptance
Publish HR policies and track who has read and accepted them, with an audit trail per employee.
Expiry alerts
Get notified before IDs and contracts lapse, so renewals happen on time instead of at the audit.
Permissioned access
Role-based access controls who can view or download sensitive documents — employees see their own, managers their team’s, per your policy.
Document ops you can measure
Letter activity reports into the same analytics layer as the rest of Kredily.
Volume by type
Letters issued by type and by month — see increment season and offer waves as they actually happened.
Turnaround & aging
Request-to-release turnaround per letter type and a pending-aging view, so no employee’s request quietly stalls.
Connected records
Increment letters sit beside the salary revisions that triggered them — one platform, one story. Explore Workforce Intelligence.
From template to signed-off letter
Set up once
Add your letterhead, upload signatories, and map each letter type to its template — starter templates included.
Generate or approve
Draft manually or with AI; system fields auto-fill from the record, the live preview shows exactly what prints, and the checklist gates Generate.
Release & track
Release to the employee app, track policy acceptance, and let expiry alerts watch the vault for you.
Document management questions, answered
Which letters can Kredily generate?
Can AI draft letters for me?
Can employees request letters themselves?
Can I generate letters in bulk?
Is there an audit trail?
Can employees accept policies online?
Will I be warned before documents expire?
Who can access sensitive documents?
Is document management free?
Explore the rest of the platform
Every HR document, generated and in order.
Letters from templates, a permissioned vault, and delivery to the employee app — with an audit trail throughout.