Image of a man doing payroll

5 Easy Steps To Streamline Your Payroll Process

HR has now completely become an automated system, but payroll was the first aspect from where the automation started and today, the vast majority of companies employ technology to automate payroll procedures.

Customers demand prompt delivery of products and services; therefore, inefficiency has no place in the world. The usefulness of today’s automated payroll processing software extends far beyond the basic automation of payroll processes.

As a result, it’s no wonder that HR payroll processes have been swept up in the technological wave.

Why streamlining your payroll is important?

Streamlining the process assists the company in clarifying job duties, reducing processing time, and increasing compliance. It also enables businesses to assign employees to value-added tasks.

Any process of the organization takes a longer time to complete if streamlining is not there. However, by streamlining HR procedures, you may avoid the pitfalls of manual and inefficient processes, such as limited and inconsistent data, payroll and benefits errors, and tax mishaps.

Follow these 5 simple payroll processing steps to streamline your payroll policies:

1. Review your payroll policy.

You don’t have to address each procedure when you seek methods to increase the efficiency of the HR payroll process, from hiring to offboarding. 

It might not be easy to know where to begin when seeking areas where you can improve. However, you may explore new possibilities to automate and generate process efficiencies by reviewing each aspect of the employee journey in your organization. 

Review the following aspects of your payroll policy:

• Job advertisement and recruitment

• Helping new employees and training

• Salary and benefits packages

• Attendance and timing

• Monitoring of employees’ performance

• Laying off and retirement

2. Use an automated system instead of a paper-based to process payroll

Automated HR and payroll system employs web-based technology to assist managers in designing, implementing, and administering payroll policies.

With technological advancement and services becoming increasingly efficient, it offers much to the satisfaction of both employers and employees. 

3. Stay updated on the latest changes in the payroll policies

It may seem like keeping up with payroll and tax regulations is difficult, but it will make your payroll process a lot smoother. The regulations governing payroll change every year.

If a company fails to comply with tax regulations, it will face further legal and financial consequences. Your HR department will have to repeat the whole payroll process while adhering to the strict compliance rules.

After implementing the payroll tax, an HR professional can make the payments on schedule.

4. Monitoring employee activity

One benefit of the pandemic is that it has made hybrid work a more appealing option for employers and employees. 

However, there are drawbacks to this paradigm, including the fact that it puts managers in the dark about their employees’ activities.

Therefore, monitoring employee activity becomes important for the HR department to record their attendance, leave, work schedule, overtime, and login hour.

Calculating this is the basis of generating a payslip for them. Remaining updated of the employees’ activity becomes a must for HR.

5. Outsource a payroll service provider

Hiring a payroll service provider is one of the easiest ways to streamline your payroll process. When you outsource payroll, you entrust it to a professional who will take care of employee payroll processing for you.

In addition, it will improve your payroll accuracy, providing you peace of mind. After completing payroll on fix schedule, you will have more time to concentrate on your core business activity.

Any procedure that is poorly executed may be harmful to everyone. 

Technology is undoubtedly one such solution, but it can also be a disaster if not effectively implemented and efficiently managed. Getting help with Kredily’s HR and payroll software will make your payroll process easier.