Gone are those days when you had to set up an integrated system in your office to automate your HR tasks. With the rise of cloud-based HR software, it’s easier than ever for an organization to automate their HR tasks.
If you’re wondering, does your organization even need an HR software or is it just an additional cost your business will have to bear?
Let me tell you, the sooner you do, the better it is. Especially if your company is in its growth trajectory, it’s bound to reach a tipping point where everyday tasks will overwhelm your HR team.
I mean, for a second imagine managing information and documents of hundreds of employees, tracking their attendance and making sure every employee receives the correct payout at the end of the month.
Sounds exhausting? It is!
This is where equipping your HR team with an HR software can prove to be of tremendous value. Here are 7 benefits of using HR software for your organization.
Completely customizable to cater to your requirements
Every organization is different in the way it is set up, internally organized, how employee salaries are defined, and the company policies followed.
Most HR software providers let you customize shift-rules, leave rules, income tax declaration rules and create salary structures that cater to your organization’s functioning. Along with provision to upload company policies which are accessible to all employees.
This further reduces the workload on your HR teams to ensure all requirements are adhered to at all times.
Better utilization of your HR team’s time
Today, HR software has made rapid progress in automating most time-consuming HR tasks – managing employee information, storing documents, posting job roles on online portals and analyzing employee performance, among others.
With an HR software, your HR team can automate otherwise time-consuming redundant tasks like processing payroll, freeing up precious hours of their valuable time. This further allows your HR team to function better by aligning teams towards organization goals and focus on increasing employee satisfaction, morale, and productivity.
Improved employee experience
Let’s face it, with the rise and betterment of smartphones, today, the world is more connected than it has ever been. And, not just for networking but also how we go about our day to day work. From booking a cab to your way to work to ordering food from your favorite restaurant, everything is on your fingertips.
Then why should it be any different for your employees? With an HR software, your employees can raise leave requests, track leave balances, upload their documents or check company policies from their mobile phones or laptops.
Also, with HR software automating your organization’s onboarding process your new hires no longer need to fill pages of company application and submit hard copies of their documents but can add their details and upload documents directly using their ESS portal.
Analytics to assist you in the decision-making process
Data. In today’s world, it’s difficult to think a company decision taken without sound data backing that decision. Then why shouldn’t decisions that impact your organization’s culture, employee performance and policies be backed by data?
The problem with traditional means is the lack of readily available data that can provide some actionable insights. An HR software generates reports that can help you track the taxes paid, payout disbursed, and employee performance.
This data presents you with an opportunity to understand the current scenario and make decisions that create a positive impact.
Data security and easy accessibility
In traditional ways of storing employee data and documents, your HR team would have to spend a considerable amount going through file cabinets to find the required documents. Moreover, since all valuable information is stored in a file cabinet, it also leaves your organization vulnerable to leaked documents.
By using HR software, your HR team can store employee data and documents digitally on the cloud which be easily retrieved without spending hours going through each document. Also, most HR software providers in the market understand the importance of your organization and employee data and take necessary steps to ensure your data is secure.
Efficient leave & attendance tracking
Manually tracking employee attendance makes your organization vulnerable to the incorrect marking of attendance due to human-errors. This inaccurate tracking of employee attendance can impact your monthly payroll by overpaying or underpaying your employees, which can decrease the team morale and employee satisfaction.
An HR software with attendance and leave management system can help streamline attendance and leave tracking for your organization. Some HR software can also be integrated with a biometric attendance system for better tracking of employee attendance.
Run error-free payroll
Running monthly payroll is by far one of the most important functions of your company, after all, it deals with your employee payouts. While incorrect attendance and leave tracking can result in a wrongly run payroll, failing to comply with statutory guidelines can expose you to hefty fines.
An HR software with a payroll module integrated can link your employee leave records with your payroll for an error-free payout. Also, good payroll software will comply with the necessary statutory guidelines and securing your organization from any punitive damages.
With HR software’s increasing efficiency, reducing time on redundant activities and effectively automating complex workflows, increasing number of companies are actively starting to use HR software in their organization. HR software can handle numerous tasks including payroll, benefits, attendance info, performance information, and much more. Investing in an HR software is the wisest investment you can make for your organization and your HR team.