Introduction to Payroll Software in India (2025)
Managing payroll efficiently is a critical task for any business. With the increasing complexities of compliance and employee expectations, traditional methods fall short. Payroll software has become a game-changer, streamlining operations and ensuring accuracy.
Why is Payroll Software Essential for Businesses?
- Simplifies Complex Calculations: Automates salaries, taxes, and deductions with precision.
- Ensures Compliance: Keeps businesses aligned with ever-evolving labor laws and tax regulations.
- Saves Time and Costs: Reduces manual effort, enabling teams to focus on strategic HR functions.
- Enhances Employee Experience: Provides timely and transparent salary disbursements, boosting satisfaction.
What to Expect in This Blog
We’ve curated a list of the Top 10 Payroll Software in India that are set to revolutionize payroll management in 2025. These brands are carefully chosen based on their features, usability, and reliability. The list includes:
- Kredily
- Greyt
- Keka HRMS
- Razorpay
- Darwinbox
- HROne
- Salarybox
- FactoHR
- BambooHR
- PagarBook
Each brand is explored with:
-
- About the Brand: A brief introduction to its history and market position.
- Key Features: The standout functionalities that set it apart.
- Pricing: Pricing range that each brand offers
Evaluation Criteria for the Top 10 Payroll Software in India
Choosing the right payroll software isn’t just about automation; it’s about finding the perfect fit for your business. So, what makes payroll software truly stand out? Let’s explore the key factors that guided our ranking of the top 10 payroll software in India for 2025.
1. Features That Simplify Payroll Management
- Comprehensive tools for salary calculations, tax deductions, and compliance.
- Integration with HR, attendance, and accounting systems.
- Additional benefits like employee self-service portals and analytics.
2. Scalability for Businesses of All Sizes
- Flexibility to adapt as your business grows.
- Suitable for startups, SMBs, and large enterprises.
- Industry-specific solutions for unique payroll needs.
3. Pricing That Fits Your Budget
- Transparent pricing models with no hidden costs.
- Value-for-money solutions offering essential features at competitive rates.
- Options for both small-scale and large-scale deployments.
4. Compliance with Indian Labor Laws
- Automatic updates for changing tax regulations and statutory requirements.
- Features for EPF, ESI, TDS, and other compliance needs.
- Minimizing risks of errors and penalties.
5. Reliable Customer Support
- Dedicated support teams for onboarding and troubleshooting.
- Multichannel support via phone, email, or chat.
- Resources like FAQs, tutorials, and documentation for self-help.
Why These Criteria Matter
Efficient payroll management directly impacts employee satisfaction, compliance, and business growth. The software solutions on our list excel in these areas, ensuring you get the best value and performance for your investment.
Growing Demand for Payroll Solutions in India
- Rapid Digital Transformation: Businesses are moving to cloud-based platforms for efficiency.
- Increasing Workforce Diversity: Payroll software adapts to various pay structures, benefits, and policies.
- Rising Need for Compliance: Companies face stricter regulations, making automated tools indispensable.
- Affordability: Indian payroll software solutions are cost-effective and cater to businesses of all sizes.
Detailed Overview of the Top 10 Payroll Software in India
1. Kredily – The Best Payroll Software in India
About the Brand:
Kredily stands as a trailblazer in the Indian payroll software market, offering a perfect blend of affordability, functionality, and simplicity. Designed specifically for Indian businesses, Kredily caters to startups, SMEs, and enterprises, enabling them to streamline payroll and HR operations seamlessly. What sets Kredily apart is its commitment to empowering businesses with robust features while remaining highly cost-effective—even providing a free plan for smaller organizations.
Key Features:
- Automated Payroll Management: Ensures accurate salary calculations, tax deductions, and disbursements, reducing manual effort and errors.
- Compliance Excellence: Automatically updates EPF, ESI, and TDS rules, ensuring your payroll stays compliant with ever-changing Indian labor laws.
- Integrated HR Tools: Offers attendance, leave, and performance management that integrates effortlessly with payroll.
- Employee Self-Service Portal: Employees can access payslips, tax details, and leave balances independently, saving time for HR teams.
- Scalable Solutions: From startups to enterprises, Kredily scales as your business grows, with customizable workflows and configurations.
- Free Forever Plan: Ideal for small businesses and startups, offering core payroll and HR functionalities at no cost.
Why Kredily Stands Out:
Kredily isn’t just payroll software; it’s a comprehensive solution tailored to Indian businesses. Its unique free plan, coupled with advanced features and user-friendly design, ensures that it remains the best choice for companies looking for both value and efficiency. With over 20,000 businesses already trusting Kredily, it’s clear why it leads the pack in 2025.
Pricing:
- Free Plan: Access to core payroll and HR features without any subscription fees.
- Premium Plan: Starts at ₹1499 per month, offering advanced features like customizations, employee performance tracking, and priority support.
2. GreytHR
About the Brand:
GreytHR is a trusted name in the Indian payroll and HR software space. With over a decade of experience, GreytHR focuses on providing reliable and user-friendly solutions for businesses of all sizes.
Key Features:
- Comprehensive payroll processing with built-in compliance.
- Employee database management, leave tracking, and attendance integration.
- Mobile app for on-the-go access to payroll and HR functionalities.
- Detailed reporting and analytics for payroll insights.
User Base:
Trusted by 10,000+ businesses globally, GreytHR has a significant presence among enterprises and SMEs in India.
Pricing:
- Starts at ₹3495 per month for up to 25 employees. Additional costs apply for more employees and advanced features.
3. Keka HRMS
About the Brand:
Keka HRMS is a feature-rich payroll and HR platform known for its employee-centric design and robust functionalities. It caters primarily to mid-sized and large enterprises.
Key Features:
- Customizable payroll workflows to handle complex salary structures.
- Integration with time, attendance, and leave management systems.
- Employee engagement tools and performance tracking.
- Advanced reporting and analytics.
User Base:
Keka serves 5,000+ businesses, especially in the mid-market segment.
Pricing:
- Plans start at ₹6999 per month for up to 50 employees. Custom plans are available for larger organizations.
4. RazorpayX Payroll
About the Brand:
RazorpayX Payroll is part of Razorpay’s fintech ecosystem, providing a seamless payroll experience for startups and small businesses. It simplifies salary disbursements with its deep integration into Razorpay’s payment systems.
Key Features:
- Automated compliance with EPF, ESI, and TDS.
- One-click salary payments via Razorpay accounts.
- Built-in health insurance and employee benefits.
- Easy onboarding and accounting integrations.
User Base:
RazorpayX Payroll caters to thousands of startups and SMEs across India.
Pricing:
- Free for up to 10 employees. Paid plans start at ₹2499 per month.
5. Darwinbox
About the Brand:
Darwinbox is an enterprise-grade HRMS platform offering a wide range of HR and payroll solutions. Its advanced features are ideal for large organizations and businesses with complex payroll needs.
Key Features:
- Configurable payroll for diverse industries and roles.
- Real-time insights with dashboards and analytics.
- Seamless integration with attendance and time tracking systems.
- Multi-geography compliance tools.
User Base:
Darwinbox serves over 700+ enterprises, including some of India’s largest organizations.
Pricing:
- Custom pricing based on company size and specific requirements.
6. HROne
About the Brand:
HROne offers an all-in-one HR and payroll platform designed to simplify workforce management for Indian businesses. Its AI-powered features are particularly suited for companies looking to modernize their HR processes.
Key Features:
- Fully automated payroll with integrated tax compliance.
- Employee lifecycle management from onboarding to exit.
- AI-driven HR insights for better decision-making.
- Mobile-friendly interface with a self-service portal.
User Base:
HROne supports 3,000+ businesses across various industries in India.
Pricing:
- Starts at ₹2999 per month for core HR and payroll features. Customizable plans are available for larger organizations.
7. SalaryBox
About the Brand:
SalaryBox is a payroll solution tailored for small businesses, offering simple tools to handle salaries and compliance with minimal setup.
Key Features:
- Automatic payroll processing with payslip generation.
- Compliance tracking for EPF, ESI, and TDS.
- Mobile-friendly interface designed for non-technical users.
- Real-time attendance tracking and payroll integration.
User Base:
SalaryBox serves over 5,000 small businesses across India.
Pricing:
- Free plan available. Paid plans start at ₹1999 per month for advanced features.
8. FactoHR
About the Brand:
FactoHR focuses on automating HR and payroll processes for businesses seeking efficiency and compliance.
Key Features:
- Complete payroll and compliance automation.
- Attendance and expense management integration.
- Employee self-service portal for easy access.
- Performance tracking and reporting tools.
User Base:
FactoHR supports 1000+ companies, particularly in the mid-market sector.
Pricing:
- Starts at ₹2000 per month for basic features.
9. BambooHR
About the Brand:
BambooHR is a global HR software with payroll functionalities tailored to Indian businesses, focusing on simplicity and scalability.
Key Features:
- Cloud-based payroll and compliance tracking.
- Performance and time tracking tools.
- Custom workflows for payroll and HR tasks.
- Comprehensive analytics and reports.
User Base:
BambooHR is trusted by 3500+ businesses globally, including a growing Indian clientele.
Pricing:
- Starts at Rs 4999 Per Month
10. PagarBook
About the Brand:
PagarBook is a simple and affordable payroll solution, particularly popular among small businesses and freelancers.
Key Features:
- Quick payroll processing with real-time access.
- Automatic compliance tracking.
- Mobile app for managing attendance and payroll.
- Simple interface for non-technical users.
User Base:
PagarBook boasts 10000+ brands, including small businesses and independent workers.
Pricing:
- Free plan available. Paid plans start at ₹100 per employee per month.
Here’s a comparative analysis of the top 10 payroll software in India for 2025, summarized in an easy-to-read table format:
Choosing the Right Payroll Software for Your Business
Selecting the right payroll software is crucial to the success of your business’s HR operations. Here are some tips to help you make the right choice based on company size, industry, and specific needs:
- Business Size:
- Small Businesses: Look for payroll software with a Free or Affordable Plan, like Kredily or PagarBook. These platforms typically offer essential payroll features and compliance tools without the complexity and cost of enterprise-level solutions.
- Medium to Large Enterprises: Opt for more scalable solutions like Darwinbox or Keka HRMS that can accommodate more complex payroll needs, larger teams, and customized workflows.
- Industry Needs:
- Tech and Startups: Companies in these industries often need software that is easy to use, cost-effective, and scalable, making Kredily and RazorpayX Payroll great choices. These platforms also provide modern tools for employee engagement and automation.
- Manufacturing or Retail: Businesses that need to manage shift-based work, attendance, and compliance with labor laws should prioritize automated compliance and time-tracking features, which Kredily, GreytHR, and Keka HRMS provide excellently.
- Features and Functionality:
- Look for platforms that offer automated payroll, tax compliance, and employee self-service portals. These features save HR departments significant time and reduce human errors. Ensure the software integrates with your existing systems (like attendance tracking and accounting).
- Support and Customer Service:
- Choose payroll software with strong customer support, especially if you have specific needs or require assistance during implementation. Brands like Kredily, GreytHR, and Darwinbox are known for their responsive support teams.
Conclusion and Future of Payroll Software in India
Closing Remarks on the Importance of Selecting the Right Payroll Software:
Selecting the right payroll software is critical for businesses to stay compliant, save time, and focus on growth. With the fast-paced evolution of HR technology, it’s essential to choose software that aligns with your business’s current needs while offering scalability for the future. Payroll software is no longer just about processing salaries; it is a strategic tool that empowers businesses to streamline HR operations, ensure compliance, and improve employee satisfaction.
Predictions for the Evolution of Payroll Solutions in the Coming Years:
The future of payroll software in India looks promising, with several key trends on the horizon:
- AI and Automation: AI will continue to enhance payroll automation, improving accuracy and reducing the need for manual intervention. Expect more intelligent solutions that handle payroll, compliance, and HR tasks with little to no human involvement.
- Integration with Other HR Systems: Payroll software will become even more integrated with other HR functions, like performance management, recruitment, and benefits administration. This will create a seamless HR ecosystem for businesses.
- Increased Focus on Employee Experience: With a greater emphasis on employee experience, payroll software will offer more self-service features, allowing employees to access payslips, tax information, and benefits at their convenience.
- Greater Compliance Capabilities: With the dynamic nature of Indian labor laws, payroll software will continue to evolve to ensure businesses remain compliant with regulations, automating updates as they change.
