Online Payslip Generator
For an organization, generating payslips is essential to document employees’ received salaries. In contemporary times, numerous businesses are opting to outsource software, which doubles as an online payslip generator. Yet, beyond its fundamental purpose of displaying salary details, an online payslip offers an array of supplementary advantages. It encompasses much more than a mere salary slip, expanding its scope and functionality.
Deductions
Stay mindful of the deductions, taxes, and regulatory fees
Hassle Free
Getting Payslips is a struggle for your employees. This makes it hassle free
Safety Proof
Printed Payslips are hard to keep safe. Only your employee has access
Past Payslips
Your employees can effortlessly access their historical payslips.
Salary Slip Printing
Customise, Print & Distribute Salary Slips
Payroll Management
Easiest Payroll Management System Featuring One-Click Approval & Payouts
You don’t have to pay fortune for premium software.
Kredily HRMS provides unbeatable value with the lowest cost per user in the market.
So,why is the generation of a payslip necessary?
While employees are typically familiar with their earned wages, not all are privy to the deductions, taxes, and compliance charges levied by the company. This lack of awareness can lead to confusion regarding their actual earnings. A payslip becomes essential in addressing this concern, offering transparency and insights into the salary composition.
A payslip is a document that contains the details of an employee’s pay. Every employee holds the entitlement to request the generation of a payslip. Furthermore, companies are legally bound to produce payslips whenever salaries are disbursed to their employees. Alongside details of the remuneration paid and deductions made, these documents encompass the company’s name, the specific month and year of payment issuance, as well as the employee’s designation. Serving as a succinct overview of the overall wage framework, payslips provide employees with essential information concerning their compensation structure.
What makes utilizing an online payslip generator essential?
Companies used to provide payslips on paper, which were often handwritten or printed with all the necessary details. To obtain a payslip, employees were required to visit the HR department and make a formal request. Once obtained, these paper payslips had to be carefully stored to facilitate income tax return filings. However, this manual process was laborious and carried the risk of misplacement or loss, rendering the payslip unavailable when needed. Moreover, if payroll discrepancies arose, the HR department had to recreate the payslips after rectifications.
Recognizing these limitations, companies introduced online payslip generators. This innovation allows employees to effortlessly access their payslips for any given pay period, mitigating the challenges associated with preserving physical payslips. The online payslip generator provides versatile options such as sending, downloading, and printing the payslip, all conveniently accessible with an internet connection. An online payslip serves as verifiable income proof for employees and expenditure evidence for employers.
Kredily offers a payroll app and cloud-based software designed for generating salary slips for your organization’s workforce.
FAQ's
An online playslip generator is a cloud-based tool that allows businesses to create professional salary slips for employees in a matter of seconds. Traditionally, HR managers relied on Excel or manual formats, which were time-consuming and prone to calculation errors. An online generator, however, automates this process. Employers enter details like employee name, designation, salary components (Basic, HRA, Allowances, PF, ESI, TDS, etc.), and the software instantly creates a formatted payslip. Most modern tools also allow bulk generation, secure storage, and direct download options—making payroll management efficient and compliant.
The responsibility of generating payslips depends on the size of the organization:
- Small businesses/startups – Usually the founder, accountant, or admin generates payslips using free online tools.
- Mid-size companies – The HR or Payroll team manages salary disbursements and generates payslips for employees.
- Large enterprises – A dedicated Payroll department or outsourced payroll service handles payslip generation through advanced HRMS platforms.
In 2025, many companies have shifted to self-service HR portals, where employees can directly log in and download their payslips without requesting HR each month.
Payslips play a vital role beyond just being a salary record. For employees, they serve as:
- Proof of employment – Required when applying for loans, visas, or credit cards.
- Income verification – Needed for renting houses or filing income tax returns.
- Compliance documentation – Important for understanding deductions like PF, ESI, and TDS.
- Career growth – Future employers often ask for previous payslips during background verification.
In short, a payslip is more than just a document—it’s a financial identity that reflects professional stability.
A standard payslip in India (2025) is designed to give employees a clear view of their salary structure, deductions, and final take-home pay. While formats may differ across companies, most payslips include the following components:
- Employee & Employer Information
- Employee name, ID, designation, department
- Employer name, logo, and address
- Pay period (month and year)
- Earnings (Gross Salary)
- Basic Salary – the fixed component forming the base for allowances and deductions
- House Rent Allowance (HRA) – tax-beneficial allowance for employees in rented housing
- Dearness Allowance (DA) – primarily in government or PSU jobs to offset inflation
- Conveyance/Travel Allowance – for commuting expenses
- Special/Other Allowances – variable or performance-linked pay
- Bonuses or Overtime Pay – if applicable
- Deductions
- Provident Fund (PF) contribution
- Employee State Insurance (ESI), if within statutory salary limits
- Professional Tax (PT) – varies across states
- Tax Deducted at Source (TDS) – based on employee’s tax bracket
- Loan/Advance Recovery – if any pending repayments exist
- Employer Contributions (for transparency)
- Employer’s share of PF
- Employer’s contribution to ESI
- Gratuity or other statutory benefits, if applicable
- Net Salary (Take-home Pay)
The actual amount credited to the employee’s bank account after all deductions.
Yes, Kredily makes it very simple to generate payslips in bulk for your entire workforce. Instead of preparing slips one by one, the platform automates the process right after payroll is processed. Here’s how it works:
- Single-click generation: Once salaries are finalized, payslips for all employees can be generated together, saving hours of manual effort.
- Consistency across slips: Every payslip follows a uniform format with company branding, logo, and statutory details.
- Error-free calculations: Kredily auto-applies all earnings, deductions (PF, ESI, PT, TDS), and compliance rules, ensuring accuracy.
- Instant employee access: Generated payslips are immediately available on the employee self-service portal and mobile app for download.
- Scalable for any size: Whether you manage a 5-member startup team or a 500+ workforce, bulk generation works seamlessly.
In short, with Kredily, bulk payslip generation not only saves time but also guarantees compliance, professionalism, and transparency for both employers and employees.
Employees don’t need to depend on HR to get their salary slips when using Kredily. The platform offers a simple self-service portal and mobile app where employees can:
- Log in to their Kredily account with secure credentials.
- Go to the Payroll → Payslip section.
- Select the month and year they want the slip for.
- Download or print the payslip instantly in PDF format.
Additionally, Kredily can also send automatic notifications once payroll is processed, so employees are alerted as soon as their payslips are ready. This makes the process quick, transparent, and available 24/7.
A digital payslip is far more reliable than a manual or paper-based slip because it eliminates human error, ensures accuracy, and offers better security and accessibility. Manual slips, often prepared in Excel or handwritten formats, are prone to miscalculations, tampering, and inconsistencies, which can create compliance risks for employers and confusion for employees.
Reasons why digital payslips are more reliable:
- Accuracy in calculations: Automated payroll software applies predefined salary structures, tax rules, and statutory deductions (PF, ESI, PT, TDS) without mistakes.
- Tamper-proof records: Once generated digitally, payslips cannot be easily altered, making them more trustworthy for banks, tax authorities, or background verification checks.
- Standardized formatting: Every employee receives a uniform, professional slip with company branding, ensuring consistency across the organization.
- Secure storage: Payslips are stored in encrypted, cloud-based systems, which means they cannot be lost or damaged like physical copies.
- Easy accessibility: Employees can log in to their self-service portal or mobile app and download past payslips anytime, without relying on HR.
Yes, small businesses in India can absolutely use online payslip generators, and they often benefit the most. In the past, many small companies relied on Excel sheets or manual records, which are time-consuming and error-prone. In 2025, digital payroll tools have become affordable, easy to use, and designed even for startups and SMEs.
Key benefits for small businesses:
- Cost-effective: Platforms like Kredily offer free or low-cost plans, making payroll management accessible without hiring extra staff.
- Accuracy and compliance: Automated payslip generators reduce errors in salary calculations, deductions (PF, ESI, TDS), and ensure statutory compliance.
- Professionalism & convenience: Employees receive standardized digital payslips they can do
- Time-saving: Generates slips in seconds compared to manual Excel sheets.
- Error-free calculations: Reduces mistakes in tax or PF deductions.
- Cloud access: Employees can download from anywhere.
- Customization: Employers can add company logo, signature, and custom fields.
- Compliance-friendly: Reflects statutory deductions like PF, ESI, and Professional Tax as per latest norms.
- Scalability: Useful for startups as well as enterprises with thousands of employees.
The future of payslip generation goes beyond being a simple salary record. With rapid digital transformation, payslips are expected to become more secure, intelligent, and employee-focused.
Key trends shaping the future:
- AI-driven automation: Payroll systems will not only generate payslips but also provide real-time compliance updates and personalized salary insights.
- Blockchain security: Payslips could be stored on blockchain networks, making them tamper-proof and universally verifiable for banks, employers, or government agencies.